Print Management

Understanding of print workflows will help you determine where the lack of control is most prominent, and where opportunities for improvement exist, this also reveals whether opportunities for control focus on users or on business processes.

Most organizations don’t know how much they spend on print-related costs or how their printers are being used. This makes it very challenging to optimize the print environment and identify opportunities for reducing costs, security compliance and increasing productivity.

IPS offers innovative solutions to monitor and manage the entire print environment to reduce costs, increase workflow efficiency, secure data, and protect the environment.

Key Challenges

Unknown cost of printing. Incomplete tracking and lack of centralized reporting makes it difficult to optimize the print environment or identify areas of waste.
Inefficient workflows. Users have to perform extra tasks that result in wasted time and lower productivity.
Reduced productivity. Users’ inability to print at the most convenient printer in the organization or to send print jobs remotely reduces productivity.
Unrecovered costs. Incomplete allocation of print jobs to clients and departments results in billable costs which are not recovered.
Security risks. Sensitive data may be exposed to unauthorized people – and may even result in compliance violations.
Harm to the environment. Wasted paper, consumables, and power result in unnecessary costs and undermine an organization’s environmental initiatives.
Time-consuming administration. Deployment and ongoing management, including user access roles and rights, are difficult, inefficient, and time-consuming.

To help you determine which solutions is more suitable for your business we have compiled a list of key features for each one.

Enterprise Print Management Solution:

IPS transforms your organization’s printing environment and activity into actionable data analytics so that you can take informed steps to improve your security, reduce unnecessary printing activity and waste, and save a lot of money year after year. Our solutions securely collect and prepare data on all aspects of your print environment:

Devices – Users – Locations

This rich data is presented in visual dashboards and detailed reports that make it easy for business leaders and IT managers to drive results.

Key Features

Reduce complexities of managing multiple types and brands of printers across the organization.
Deploy print servers, direct IP printing or a hybrid model with the convenience of a single print management application.
Create a unified view of print, copy and scan activity for all devices on the network to help identify and implement print cost savings initiatives.
Scales easily in any environment, from small businesses to large enterprises with multiple offices and thousands of devices.
Deploy quicker with a simplified installer, allowing for rapid deployment of the core software.
Support every type and brand of printer with a choice of four secure and flexible print release options: Ethernet Card Reader, PageControl Touch, Web Release and Mobile Web Release, or Embedded clients.
Encourage responsible behavior such as letting users select or delete print jobs from the secure queue and applying rules to reduce print costs and waste.
Ensure document security by tracking all activity and holding documents in a secure print queue until they are released.
Provides support on the latest and most up to date operating systems (Apple, Microsoft Office/ Windows) providing an enhanced user experience.

Commercial Print Management Solution:

IPS offers a commercial print management solution that enables small and medium enterprises to take control of the print environment, reduce costs, increase document security and compliance, enhance office productivity, and minimize the environmental impact of printing.

Standard License

Print Roaming enables seamless printing where ever and whenever you want. Regardless of the building, campus, city or continent you are traveling to, your print job will be accessible safely and securely.
Authentication promotes secure access to your printers and copiers. Only authenticated users have access to these devices.
Reporting provides consolidated and detailed reports per user, department and/or device to determine cost allocation, consumption, utilization and efficiency of your print environment. Pre-defined or custom reports can be easily accessed and displayed via the web or an MS excel document.

Pro License

Print Roaming enables seamless printing where ever and whenever you want. Regardless of the building, campus, city or continent you are traveling to, your print job will be accessible safely and securely.
Rule-based Print allows you to set your organizations printing policies based on user accessibility and corporate print governance.
Authentication promotes secure access to your printers and copiers. Only authenticated users have access to these devices.
Reporting provides consolidated and detailed reports per user, department and/or device to determine cost allocation, consumption, utilization and efficiency of your print environment. Pre-defined or custom reports can be easily accessed and displayed via the web or an MS excel document.
Mobile Print enables seamless and secure mobile and web printing from any device (Smart phones/iPads/Laptops) without the need to install additional software and print drivers.
Scan Management provides simple and secure one-click scanning to your email or pre-defined folder. Scanning workflows can be customized and seamlessly integrated with existing business processes.
Credit and Billing is a self-service pay for print used in education and copy centers. This feature adds another dimension to your print reporting by allocating your costs to specific clients or projects to track and charge back.
Software Subscription offers a low upfront cost entry to the solution where you pay for only the number of devices that are being used.